INTERNATIONAL DANCE FEDERATION STATUTE
Denomination and Seat
Art. 1 Headquartered in Bologna (Italy) at via Treves, 13, is the organization called I.D.F. (International Dance Federation), a non-professional sports association which here on out will be referred to with the term "federation".
Art. 2 The Federation aims at practicing, at an international level, the different forms of Dance; it is a non-profit organization, directly and indirectly, based on principles of athletics, solidarity, sports and social aggregation, and during the life of the association, surplus monies, funds, reserves or capital may not be distributed in any way, not even in an indirect or deferred manner; it offers the Nations Organizations participating, efficient and suitable services.
The Federation avails itself of this Statute.
It can carry on its activity on the entire International Territory in full respect of the existing norms.
The Federation can adhere to other International Organizations, acknowledging and sharing their purposes and aims.
Furthermore, the association is characterized by its democratic structure, equality of all the associates and the electoral system to appoint its officers.
The Federation unconditionally accepts to conform to all the rules and directives of the CONI, as well as the statutes and rules of the national and international sports federations and/or sports promoting organizations to which it chooses to affiliate itself; it agrees to accept eventual disciplinary procedures which the organizations may decide to impose on their behalf, as well as decisions made by said organizations in all situations of a technical or disciplinary nature having to do with the sporting activity.
Therefore, the norms and regulations of the federations and sports promoting organizations constitute an integral part of the present statute in the parts related to the organization and running of the affiliated societies.
Art. 3 In order to achieve the above-mentioned purposes, the Federation takes the following duties upon itself:
a) purchasing, selling, building and managing real-estate properties as well as sporting, cultural, and recreational buildings;
b) proposing and granting to the National Organization members the technical elements necessary to their training and updating; social, economic, cultural, sports, financial and insurance services in particular through specific agreements with third parties;
c) pursuing technical, sports, recreational and cultural aims, managing activities in the fields of training, updating, information, culture, sports, show business, as well as creating teaching activities for the start-up, continued training and the fine tuning of the disciplines above indicated; sections of activities for the different specialties can be established as needed;
d) promoting technical-professional as well as qualifying, specializing courses, and the issuing of acknowledgments at international level;
e) taking active part in the preparation and management of the activities connected with the promotion and the technical management of the Contests, Championships, Exhibitions, Fairs, as well as sports, athletic, recreational and cultural Meetings in general.
Members: Adhering Organizations
Art. 4 An application to become a member may be submitted and the number of Organization members is unlimited.
Membership is permitted only for the Organizations which are compliant with the rules of the various Countries, and which share their aims and pledge to their accomplishment.
Art. 5 The Organizations which apply for membership to the I.D.F. must send the special request form to the President of the Federation, undertaking to follow its Statute and to comply with the Rules and Regulations adopted by the Steering Bodies.
Upon granting of the Membership, the applicant Organization will in every respect be a Member of the Federation and have the right to participate in all the ordinary and extraordinary assemblies through a representative such as the member organization’s President or one of their delegates, with a regular right to vote.
Art. 6 Organization members are obliged to pay an annual contribution, as membership fee.
This will be calculated yearly for the succeeding year upon resolution of the Steering Committee.
Art. 7 The Federation can also issue the individual Member Card.
Art. 8 The right of associated member of the Federation will be lost upon withdrawal or expulsion.
Art. 9 Expulsion of the Organization or the Member will be decided by the Steering Committee:
a) they do not comply with the provisions of the present Statute, with the Rules and Resolutions legally adopted by the Bodies of the Federation;
b) they fail to make the annual membership fee payment without any justified reason;
c) they carry out, or try to carry out, activities which are contrary to the interests of the Federation;
d) they cause, in any way, serious and even moral damages to the Federation;
Expulsion becomes effective from the moment the expulsion is deliberated.
Art. 10 Resolutions taken in case of withdrawal, extinction and expulsion must be communicated with registered letter to the Organization and/or member concerned.
Withdrawn or expelled Member Organizations do not have the right of reimbursement of the annual contribution paid to the Federation.
Assets and financial resources
Art. 11 Assets comprise all material and immaterial assets belonging to the Federation, as well as all the subordinated rights.
Following are the Federation's financing sources:
- proceeds from material and immaterial assets;
- proceeds obtained by activities and services provided to the members;
- membership fees;
- proceeds from shareholdings;
- endowments and bequests;
- donations, voluntary oblations, public or private contributions aimed at supporting the activity or the projects;
- eventual surplus monies from economic and financial activities.
During the life of the federation, funds may not be redistributed directly or indirectly to the members or components of the Federation offices.
Art. 12 Fiscal year begins on 1st January and ends on 31st December of each year. Within 4 months from the closing of the fiscal year, the Steering Committee must prepare the closing financial statement and prepare the estimated financial statement for the new year. The financial statement must be approved by the Steering Committee and presented for approval to the assembly of members within 6 months of the closing of the fiscal year.
Sectors of Activity
Art. 13 The following Sectors are established: BELLY DANCE; BOOGIE WOOGIE; BREAK DANCE; CARIBBEAN; DANCE SHOW; DISCO DANCE; DISCO FREESTYLE; ELECTRIC; FANTASY SHOW; FREE SHOW; FUNKY; HIP-HOP; ROCK' N ROLL; TECHNO; TIP-TAP; TWIST; STANDARD and LATIN AMERICAN; CLASSICAL and MODERN; CONTEMPORARY; ETNICAL; FOLK.
Regulations may include Sub-sectors and Disciplinary Bodies.
In order to carry out any Specialty, the Organizations must be Members of the Federation. Further Sectors for other Dance specialties can be established.
Art. 14 The direction and organization of the different Sectors is entrusted to the Steering Committee of the Federation which will decide, based on necessity, whether to add a new sector, define the regulations, form sub-sectors and disciplinary organisms.
The Steering Committee is composed by: President, one or more Vice-Presidents, effective Members.
a) apply the Federation's Statute, act in accordance to it and to the resolutions undertaken;
b) approve the program of activities and the total Budget;
c) deliberate the norms of the Organ's Regulation, of the Technical Regulations of each Discipline, of the activity's Organization Regulations (even if entrusted to third parties), agreements of economical kind, as well as what concerns the image and the principles on which the life of the Federation is based;
d) have all the adhering Organizations and members respect the norms and resolutions issued;
e) manage the program and budget from an organizational and technical point of view, on the basis of the program proposals submitted by each sector to the Board of Directors.
The Federation head office, responsible for all organizational and administrative matters, is located in Bologna, Italy, via Treves 13.
Organs of the Federation
Art. 15 Organs of the Federation are:
a) Shareholders' Meeting;
b) Steering Committee;
Art. 16 The Shareholders' Meetings are the highest level of representation and are composed of the member organization’s presidents or someone delegated by them in writing; they may be ordinary or extra-ordinary.
They must be called by written notice to be sent at least 20 days prior to the meeting, containing the agenda, place, date, time of the first and second call.
Art. 17 Ordinary Shareholders' Meeting:
a) approves the four-year plan;
b) appoints the Officers;
c) deliberates on all the other subjects pertaining to the management of the Federation, which are competence of the present Statute, or which are submitted to examination by the Steering Committee;
It takes place at least once a year to approve the closing financial statement and approve the proposed financial statement for the new fiscal year.
Furthermore, the ordinary Shareholders' Meeting meets every time the Steering Committee deems it necessary, or receives written request stating the topics to be discussed, or by at least two thirds of the Organization Members.
In this last case, the call must take place within thirty days from the requested date.
Electoral Shareholders’ Meetings take place at least once every four years to elect the president and the members of the Steering Committee which will be composed of a minimum of 6 and a maximum of 15 members, which must be defined by the shareholders before the presentation of the candidates and the elections that follow.
Art. 18 The Shareholders' Meeting is considered to be extra-ordinary whenever it meets to deliberate on modifications of the Statute, and on the dissolution of the Federation naming the liquidators.
Art. 19 In the first call, both the ordinary and extra-ordinary Shareholders' Meeting are regularly constituted when half plus one of the adhering Organizations are present or represented. In the second convocation, both the ordinary and extra-ordinary Assemblies are regularly constituted whatever the number of Organizations intervened.
In the Shareholders' Meetings, all the organization presidents or their delegate (maximum one per nation) have the right to vote.
Deliberations of the Shareholders' Meetings are valid, with absolute majority of votes, on all the subjects of the business of the day, except for the dissolution of the Federation, in which case the favorable vote of three/fifths three/fourths of the present Organization Members will be necessary.
Art. 20 The Assembly is presided over by the President of the Federation and, in his absence, by the Vice President.
Minutes will be taken at every Shareholders’ Meeting by the Secretary of the Shareholders' Meeting, selected each time by the President of the Federation.
Art. 21 The I.D.F. President and the members of the Steering Committee are elected at the Shareholders' Meeting.
Art. 22 The Steering Committee is formed by a minimum of 6 to a maximum of 15 Members which number will be decided before preceding to the elections; the persons responsible for the technical coordinating, the judges and other special invites may participate in the meeting without the right to vote.
The members of the Committee are in office for 4 years, and may be re-elected.
The Committee elects the Vice-President (s) and, upon proposal of the President, other possible tasks of responsibility.
The Steering Committee is called by the President whenever there is a matter to be deliberated, or when requested by at least the majority of the Steering Committee.
Calling is done by letter to be sent not less than fifteen days before the meeting.
The sessions are valid on first call when the majority of the members takes part, in second call whatever the number of the Members present.
Resolutions are taken with absolute majority of the persons present.
The Steering Committee is invested with the widest powers for the management of the Federation. By way of example, it is the Committee's duty to:
a) see to the execution of the Shareholders' Meeting's resolutions;
b) write and approve the annual Financial Statement and Budget;
c) define the internal Regulations;
d) sign all the acts and contracts pertaining to the Association activity;
e) deliberate on the establishment and dissolution of the Sectors;
f) deliberate on the admission, withdrawal, and expulsion of the Organizations and of the Members;
g) appoint the persons Responsible for the Working Commissions and the branches of activity which articulate the Federation;
h) perform all the actions and operations necessary to the correct administration of the Federation.
Art. 23 In case of withdrawal of one or more of the members, the Committee will see to their replacement with the runners up not elected in the previous Shareholders’ Meeting elections. If the majority of the Members is not reached, those remaining in charge must call the Shareholders' Meeting so that the missing members are replaced.
Art. 24 The President, who is elected by the Shareholders' Meeting, is the legal representative of the Federation.
In case of absence or impediment, his or her duties are carried out by the Vice-President.
Art. 25 Replaces the President, undertaking all responsibilities.
Art. 26 In case of dissolution of the Federation, which must take place with the deliberation of an extraordinary Shareholders’ meeting reaching a favorable vote of three/fifths three/fourths of the voting members, the remaining active assets will be given to other associations that practice sport (entirely for public use) or other destinations foreseen by watchful rulings; and will not be distributed directly or indirectly to third parties including members or directive bodies.
Clause to arbitrate or give decision-making to a competent forum.
Art. 27 All controversies arising between the Federation and its members or between the members themselves will be referred to an arbitral tribunal formed according to the rules of the Federation or sports promoting organization involved.